Manage Schedule Settings

Last updated: November 13, 2025

Overview

Effectively managing your team's schedule is crucial for operational efficiency. The Schedule Settings feature allows administrators to customize how the work week and daily operational hours are displayed within the application's main schedule view. This ensures that the scheduling interface aligns perfectly with your company's specific working patterns.

By tailoring the start and end days of your work week, and defining the visible range of schedule hours, you can create a cleaner, more relevant, and easier-to-use scheduling environment. This customization helps streamline the process of assigning jobs, reduces the chances of scheduling errors, and provides a clear visual representation of your team's availability.

Insight: Customizing your schedule view directly translates to a more intuitive and efficient planning process, ensuring the tool mirrors your company's unique operational rhythm.

Configuration

Configuring your schedule display is straightforward. These settings are typically managed by an administrator.

To access and modify schedule settings:

  1. Navigate to Settings from the main left-hand navigation menu.

  2. On the Admin Settings page, select the Schedule tab from the top menu options.

Within the Schedule tab, you will find the following options:

Week starts on

  • Functionality: Determines the first day of the week displayed in your schedule view.

  • Options: Drop down menu for Sunday, Monday, Tuesday, Wednesday, Thursday, Friday, or Saturday.

  • Example: Selecting Monday will make Monday the first column in your weekly schedule view.

Week ends on

  • Functionality: Determines the last day of the week displayed in your schedule view.

  • Option: Drop down menu for Sunday, Monday, Tuesday, Wednesday, Thursday, Friday, or Saturday.

  • Example: If your work week is Monday to Friday, you would select Friday.

  • Important: Ensure the selected Week ends on day logically follows the Week starts on day within a typical weekly cycle. For instance, if the week starts on Monday, the end day should be Friday, Saturday, or Sunday, not a day like Wednesday of the same conceptual week.

Schedule Hours

  • Functionality: Defines the default visible time range for each day in the schedule view. This helps focus the calendar on your core operational hours.

  • Options:

    • Start time: A time picker (24-hour format, e.g., 07:00 for 7:00 AM) to set the earliest time displayed.

    • End time: A time picker (24-hour format, e.g., 19:00 for 7:00 PM) to set the latest time displayed.

  • Impact: The schedule grid will visually represent this time span. For example, setting hours from 07:00 to 19:00 means the daily columns in the schedule will primarily show this 12-hour window.

Insight: The direct link between these settings and the main schedule view means changes are instantly reflected. You can immediately navigate to your main schedule to see the impact of your configuration.

Use Cases

Understanding when and why to configure your schedule settings can significantly enhance your team's productivity. These settings are fundamental to how your organization interacts with the scheduling tools.

Consider adjusting your schedule settings in the following scenarios:

  • Initial Setup: When first configuring the platform for your business, setting the correct work week and operational hours is a primary step.

  • Operational Changes: If your company modifies its standard working days (e.g., moving from a 5-day to a 4-day work week, or changing which days are non-working days).

  • Shift Variations: If your typical job start or end times shift, requiring an adjustment to the visible time range in the schedule (e.g., starting work earlier in the summer or running later shifts).

  • Business Expansion: Expanding services to include weekends or different hours would necessitate updating these settings.

The primary reasons to utilize these settings are:

  • Relevance: To ensure the schedule calendar (e.g., week view, day view) displays only the days and times pertinent to your operations, reducing clutter.

  • Accuracy: To reflect your company's actual availability, guiding schedulers to place jobs within standard operational windows.

  • Efficiency: To make the drag-and-drop scheduling process quicker by defaulting to the most commonly used timeframes and days.

Pro Tip: Regularly review your schedule settings if your business operations change seasonally or due to growth. This ensures your scheduling tool always reflects current practices and maximizes its utility.

Examples

Let's explore how these settings translate into practical scheduling scenarios.

Example 1: Standard Monday-Friday Operation

  • Scenario: A construction company, "OneCrew Paving," operates a standard work week from Monday to Friday. Their crews typically start work at 7:00 AM and finish by 5:00 PM.

  • Configuration:

    1. Go to Settings > Admin > Schedule.

    2. Set Week starts on to Monday.

    3. Set Week ends on to Friday.

    4. Set Schedule Hours from 07:00 to 17:00 (5:00 PM).

  • Result:

    • When viewing the main Schedule (accessible from the left navigation), the calendar will display columns for Monday, Tuesday, Wednesday, Thursday, and Friday. Saturday and Sunday will be hidden or de-emphasized.

    • Each day's vertical timeline will be optimized to show the 7:00 AM to 5:00 PM window, making it easy to see availability and schedule jobs within these core hours. For instance, dragging a 10-hour job onto Monday could place it from 7:00 AM to 5:00 PM.

Example 2: Operations with Extended Hours and a Mid-Week Start

  • Scenario: A service company provides support Tuesday through Saturday, with operational hours from 8:00 AM to 7:00 PM to accommodate client needs.

  • Configuration:

    1. Go to Settings > Admin > Schedule.

    2. Set Week starts on to Tuesday.

    3. Set Week ends on to Saturday.

    4. Set Schedule Hours from 08:00 to 19:00 (7:00 PM).

  • Result:

    • The schedule view will prominently feature Tuesday, Wednesday, Thursday, Friday, and Saturday.

    • The daily time slots will clearly display from 8:00 AM to 7:00 PM. This ensures that when a scheduler views a specific day, like Wednesday, they are presented with the relevant 11-hour operational window for job placement.

Example 3: Visual Guidance for Job Placement

  • Scenario: The Schedule Hours are configured from 07:00 to 19:00. A project manager needs to schedule a 10-hour "Striping" job.

  • Functionality: When the project manager navigates to the main Schedule view, the calendar days reflect the 07:00 to 19:00 window. They can drag the "Striping" job onto the desired day. If they place it to start at 08:00, it will automatically be shown to end at 18:00 (6:00 PM), fitting neatly within the configured daily hours.

  • Benefit: The configured Schedule Hours act as a visual guide, optimizing the display for efficient job placement within the intended operational timeframe. While the system may allow minor adjustments or scheduling outside these if absolutely necessary (behavior can vary), the primary view is tailored for standard operations, reducing excessive scrolling and improving clarity.

Pro Tip: Utilize the "1 Day" or "3 Day" view options on the main Schedule page in conjunction with your configured week start/end. This can help you focus on specific operational periods, especially if you have a 7-day operation but prefer to plan in smaller, more manageable chunks. For more advanced scheduling, explore how these settings interact with crew availability and job duration estimates. Learn more about managing your Crews [add link to relevant article about Crew Management].