Work in Progress (WIP) Report

Last updated: February 14, 2026

Overview

The Work in Progress (WIP) Report provides a high-level, bird’s-eye view of all active work across your company and how that work translates into revenue and profitability. It connects estimated costs, actual costs, earned revenue, invoicing, and payments into one comprehensive report - helping you understand financial performance in real time.

This report is especially useful for tracking project progress, identifying budget overruns, and ensuring revenue recognition aligns with actual job completion. By leveraging percent completion and actual cost data, the WIP Report gives you clear insight into how your ongoing projects are performing financially.

Step-by-Step Instructions

Follow these steps to access and use the WIP Report:

Navigate to the WIP Report

From the main navigation menu:

  1. Click Analytics.

  2. Select the WIP Report from the report dropdown menu.

This will open the Work in Progress table view.

Understand Which Projects Appear

The report displays projects that have an actual cost or event recorded between the selected start and end date.

If a project has activity within your chosen date range, it will appear in the table.

Review Project-Level Financial Data

Each row in the WIP table provides key financial metrics for a project, including:

  • Estimated Cost – What you expected the project to cost.

  • Estimated Revenue – The total contract value.

  • Actual Costs to Date – Costs recorded so far.

  • Percent Completion – Based on actual cost vs. estimated cost.

  • Earned Revenue & Margin – Calculated using percent completion.

  • Total Invoiced

  • Total Payments Received

Example Breakdown

Suppose a project shows:

  • Estimated Cost: $91,000

  • Estimated Revenue: $451,000

  • Actual Costs Recorded: $16,000

This means approximately 18% of the estimated cost has been incurred.

The WIP Report uses that 18% completion figure to calculate:

  • Revenue earned to date

  • Margin earned to date

This allows revenue recognition to reflect work performed—not just invoices sent.

Identify Budget Overruns

The WIP Report also helps you quickly identify projects that have gone over budget.

For example:

  • Estimated Cost: $11,000

  • Actual Cost: $15,000

  • Over Budget: 33%

This immediate visibility allows you to:

  • Investigate discrepancies

  • Adjust forecasts

  • Improve future estimating accuracy

Drill Down into Project Details

To see more granular information:

  1. Click directly on a project in the report.

  2. Review the detailed breakdown of:

    • Individual services

    • Progress percentages

    • Estimated vs. actual costs

    • Financial performance metrics

    • Payment status

This view provides a complete financial snapshot of the project.

Export the Report

You can export the WIP Report for additional analysis:

  • Click Export

  • Download as a CSV file

This is useful for:

  • Sharing with accountants

  • Internal financial reviews

  • Custom spreadsheet analysis

Apply Filters

The WIP Report can be filtered to isolate specific data sets. Available filters include:

  • Salesperson

  • Project Manager

  • Tags

  • Account

  • Date Range

These filters help you analyze performance by team member, division, or client segment.

Troubleshooting

Project Not Appearing in the Report

  • Confirm the project has actual costs or events within the selected date range.

  • Verify your start and end dates are correct.

  • Ensure actual costs have been recorded properly.

Revenue or Margin Seems Incorrect

  • Double-check the Estimated Cost entered during setup.

  • Ensure Actual Costs are recorded accurately and completely.

  • Remember: Percent completion is based on cost incurred versus estimated cost.

Overages Seem Unexpected

  • Review project detail by clicking into the project.

  • Compare service-level estimated vs. actual costs.

  • Confirm there were no missed cost entries or estimate adjustments.

Key Takeaway

The Work in Progress Report provides real-time financial clarity across your active projects. By combining estimated values, actual costs, percent completion, invoicing, and payments, it gives you a powerful tool to monitor profitability, manage risk, and make informed business decisions.

Used consistently, the WIP Report becomes an essential part of maintaining financial health and operational visibility across your organization.